User groups in Campus Events

An account in Campus Events can be equipped with individual user groups.

A user group contains various authorisations that can be used to activate additional functionalities in the system. This is an additive authorisation concept, meaning that the authorisations can be extended by assigning a further group.

In this way, access to Campus Events can be restricted or extended for each person accordingly.

User groups & authorisations

The following tables list the titles of the user groups, the corresponding description and their authorisations in the system.

The user groups are divided into subject areas:

System (configuration)

Name of the user group	User group description
User	Is automatically assigned by the system each time you log in. Only authorises users to edit their own profile. Does not grant access to the admin interface.
Backend (access admin interface)	Prerequisite for all administrative activities. Activates the admin interface and the admin menu. Contains read access to other user accounts. Without this group, the admin area remains completely invisible.
System > User Hero	Full access to the user administration. Can create, edit, delete and export users - including data records of other users (third-party viewing and editing). Manages groups. Has system administration rights and can administer other people's user and client data.
System > User Viewer	Read-only access to the user administration. Can view the user list, user details and profiles of other people. No editing, creation or deletion rights.
Super Hero	Combines all rights of the entire system. Full access to all functions and data records. Exclusively for internal Brain Appeal use - may not be assigned to customers.
System > Settings	Access to the system settings in Admin. Can view and edit settings.
System > Protocol Hero	Can view system logs. No editing rights.
System > Master data maintenance	Access to central master data maintenance: Create, edit and manage definitions and selection values.
System > User > Clients Hero	Can create, edit, delete and view clients. Can administer data records belonging to a client - including external ones.
Visibility for other clients	Enables the "Additionally visible for clients" field. Only useful in combination with Editor authorisations on the respective entities.
System > Saved filters Hero	Full access to saved table filters: create your own and view, edit and delete filters for all users.
System > Saved filters Owner	Can create, edit and delete own table filters. No access to filters of other users.
System > Redirects Admin	Full access to URL redirects: create, edit, delete.
System > View redirects	Read-only access to URL redirects.
System > API Key Hero	Full access to API keys: create, edit, delete, export.
System > API User	Access to the REST API. Can perform collection and item operations and retrieve the API documentation.
System > Email > Message template Hero	Full access to user-defined message templates and their attachments: create, edit, delete.
System > E-Mail > E-Mail Signature Hero	Full access to email signatures of all users: create, edit, delete own and third-party signatures.
System > E-Mail > E-Mail signature owner	Can create, edit and delete own e-mail signatures. No access to signatures of other users.
System > E-Mail > E-Mail Log Hero	Can view email logs. No editing rights.
System > E-Mail > E-Mail Template Hero	Can edit and view system-wide email templates. Can create, edit and delete email attachments.
System > E-Mail > Mailer configuration Admin	Full access to mailer configurations: create, edit, delete, view.
System > E-Mail > Mailer Configuration Manager	Can edit and view existing mailing configurations. No creation or deletion.
Importer	Access to the import function. Can create and manage import tasks.
Import Log Admin	Read-only access to import logs.

events

Name of the user group	User group description
Events > Events Hero	Full access to event management: create, edit, delete, export. Manages all master data (categories, locations, organisers, moderators, price categories, etc.). Tickets can be fully managed. Includes ticket scanner, reminders, waiting lists and additional articles.
Events > Events Editor	Can create and edit events, but not delete them. Manages tickets (edit, export, generate PDF, contact subscribers). Can maintain reminders, waiting lists and additional items. No access to master data creation (categories, locations, etc.).
Events > Events Status Hero	Authorised to set the event status: "Published", "Cancelled" and "Completed". Has no further editing rights to event data records.
Events > Approvals Manager	Decides on approval requests for event relations. Can check, approve and reject assignments to event lists and filter categories.
Events > Event design Hero	Full access to all event drafts - own and third-party: create, edit, delete, publish. Combines owner, administrator and approval in one group. Recommended for central editors.
Events > Event design administrator	Can view all drafts - including external ones. No editing, creation, deletion or approval rights. Used for overview and control.
Events > Event design approval	Can view and approve or publish visible drafts. No own creation or editing rights. Typically for editorial approval by a higher-level organisation.
Events > Event design owner	Can create, edit and delete own drafts. Only sees own drafts. No release authorisation. Suitable for clerks who submit drafts for approval.
Moderator	Authorised to act as a moderator/speaker at events. Can view the event list and edit tickets (e.g. grading). No further administrative rights.

Participants

Name of the user group	User group description
Events > Participant Hero	Full access to participant management: create, edit, delete, export, cancel, anonymise tickets. Manage subscribers. Views event list (read only). Cannot edit the event itself unless the "Editor" group is also assigned.
Events > Participant overview	Access to the comprehensive list of participants for all events. Can view and export attendee data and edit internal notes. No ticket or event rights.
Events > Ticket validator	Access to the "Validate tickets" menu item. Enables QR code scan and evaluation. No read or write access to event or participant data.
Events > Approvals manager	Decides on release requests for event relations. Can check, approve and reject assignments to event lists and filter categories.
Events > Ticket restrictions Hero	Full access to ticket restrictions: create, edit, delete. Can also fully manage decisions on restriction requests.
Events > Ticket restrictions decision maker	Can view existing ticket restrictions. Can edit and view decisions on restriction requests. No creation or deletion of restrictions.

Master data

Name of the user group	Description
Master data > Event details editor	Can create, edit and view event details. No delete authorisation.
Master data > Event categories editor	Full access to event categories: create, edit, delete, export.
Master data > Event locations editor	Full access to event locations: create, edit, delete, export.
Master data > Organiser editor	Full access to event organisers: create, edit, delete, export.
Master data > Contact persons editor	Full access to contact persons: create, edit, delete, export. Can also create, edit and delete contact person assignments to events.
Master data > Filter categories editor	Full access to filter categories: create, edit, delete, export.
Master data > Target groups editor	Full access to target groups: create, edit, delete, export.
Master data > Sponsors Editor	Full access to sponsors: create, edit, delete, export.
Master data > Event list editor	Full access to event lists: create, edit, delete, export.
Master data > Moderators Editor	Full access to moderators (speakers): create, edit, delete, export. Can also manage moderator assignments to events.
Master data > Moderator service editor	Full access to moderator performance data: create, edit, delete, export.
Master data > Moderator performance viewer	Read-only access to moderator performance data: view and export.
Master data > Certificates Editor	Can create, edit and export certificate configurations. Can create and edit signature configurations. No deletion.
Master data > Price categories editor	Full access to price categories: create, edit, delete, export.
Master data > Price categories creator	Can create and view price categories. No editing or deleting.
Master data > Subscriber details Editor	Full access to dynamic participant details (ticket attributes): create, edit, delete, export.
Master data > Participant details creator	Can create and view participant details. No editing or deleting.
Master data > Grading categories Hero	Full access to grading categories and their values: create, edit, delete, export.
Master data > Grading categories Editor	Can create, edit and view grading categories and their values. No deletion and no export.
Master data > Participant list templates	Full access to PDF templates for participant lists: create, edit, delete.
Master data > Digital signatures > Editor	Can create, edit, export and view digital signatures. No delete authorisation.

Ordering system

Name of the user group	User group description
User (ordering system frontend)	Authorises the user to view their own orders in the frontend. No admin rights in the ordering system.
Ordering system > Seller	Can view and export own invoices, order items and payments. Can edit order items. No creation or deletion rights.
Ordering system > Seller editor	Can create, edit and view salesperson records. No cancellation rights.
Ordering system > Payment information	Full access to dynamic payment attributes: create, edit, delete, export.
Ordering system > Accounting Hero	Full access to the order system: view, edit and export orders, payments, invoices, order items, payment methods and vendors. Create new payments. Non-client-capable - sees data from all clients.

Dashboard

Name of the user group	User group description
Dashboard statistics	Shows tiles for confirmed participants, active events, ticket statistics and circular mails. No editing rights.
Dashboard statistics - Hero	Like "Dashboard statistics", with additional tiles for event revenue and user diagram.

Programmes

Name of the user group	User group description
Programmes > Hero	Full access to programme management: create, edit, delete and export certificates and programme groups. Can create and edit signature configurations for certificates.
Programmes > Programme mapping	Can assign events to programmes and programme groups (create, edit, delete, export).
Programmes > Participant Hero	Full access to programme participants and their dynamic attributes: create, edit, delete, export. Can view programme groups.

Tasks

Name of the user group	User group description
Tasks > Hero	Full access to tasks and workflows of all users: create, edit, delete, export. Can view and edit external tasks.
Tasks > Metadata Editor	Manages configuration data for tasks: Templates, template groups, group relations and exception days (create, edit, delete, export). No access to current tasks.
Tasks > Task owner	Can create, edit and view own tasks. View and edit workflows. No right to delete. No access to tasks of other users.
Tasks > Task manager	Like task owner, with the additional right to view and edit tasks of other users. No right to delete.

Statistics

Name of the user group	User group description
Statistics > Display	Authorised to display the statistics in Admin. No further rights.

Snippets

Name of the user group	User group description
Snippets > Snippet Editor	Can create, edit and view snippet configurations. No deletion.
Snippets > Snippet Viewer	Read-only access to snippet configurations. No creating or editing.

Circular mails

Name of the user group	User group description
Circular mails > Hero	Access to circular mail management. Can view circular mail templates. Can anonymise recipients.

Name of the user group	User group description
Page texts & content > Editor	Can edit and view pages and content. No creation or deletion.