Further master data

What are digital signatures?

Digital signatures can be stored for users so that they can subsequently be used in certificates or documents, for example.
The signature is uploaded as an image file and assigned to a user. This is done within the settings for a certificate using the corresponding placeholder.

User: Select the user to whom the digital signature is to be assigned. The signature can later be used automatically in this user's documents.

Select signature/file:

• Click on "Select file" to upload a signature
• Supported formats: JPG, PNG

Notes on uploading:

• The image should be cropped before uploading
• Ensure good image quality for optimal display

What is a target group?
A target group provides information on the group of people to whom an event is thematically directed. This could be students, lecturers or employees, for example. You can filter by target group on the Campus Events homepage.

The respective target groups can be seen in the list view and also in the detailed view of an event.

What are grading categories?
If a participant receives the status "Passed" for an event, grades can be assigned to them. The assignable grades can be selected from individually definable grading categories. To do this, a grading category with selectable grades must be created and assigned to the course in the course form under "Learning content (certificate)". The optional assignment of grades then takes place when the "Passed" status of the participants is maintained in the participant administration of an event.

Where can I manage the grading categories?
The administration area is located under Campus Events(Backend) > Events > Master data > Grading categories.

How can I create a new grading category?
Steps:

1. The starting point is the administration area of the grading categories ... > Master data > Grading categories
2. Click on the New button at the top right to open the grading category editor form.
   • Use the form to set up the new grading category.
3. Once the settings have been defined, click on Add to save the grading category.

Which grading category editor form settings are available?
> Name
The grading category is selected under this name in the event form and when assigning grades.

> Grades
Create the set of selectable grades. Click on the New button to create a new selectable grade for the grading category.

What are price categories?
Video on Youtube

If events are subject to charges and special conditions apply, price categories can be used to charge different fees depending on the existing conditions. For example, if employees and students have to pay different fees.

How can price categories be used?
Price categories can only be used in combination with the event type Order with shopping basket.

How can attendee details be restricted by price categories?
TBD

Listing where a price category is used To do this, click on Show in the Actions column for a specific price category. A view then opens with the References section, which contains the list of events that use the price category.

Note: Price categories cannot be deleted if they still have references to events.

Additional visibility for other clients

Authorisation "Visibility for additional clients" The authorisation allows you to maintain the field "Additionally visible for clients" and to define the visibility accordingly. This authorisation is only useful in conjunction with corresponding authorisations, e.g. Master data > Price categories editor.

What is an organiser?
Video on Youtube

An organiser provides information, e.g. which faculty or department is offering an event. On the Campus Events homepage, you can filter events by organiser using the detailed search. When viewing a specific event, the specified organisers are listed.

How can the playout of events on other systems be controlled?

First of all: "Other systems", "receiving systems" or "external systems" are systems that are not campus events. For example, these can be

• own websites (main page, satellite page, microsites, landing pages)
• External websites (website of the city / municipality, the association, the superordinate unit)
• Monitors / displays in the building (information system for visitors, customers and employees)
• Smartphone apps (own apps and apps from third-party providers)
• Third-party software

Filter categories can be used to assign a feature to events. This feature is a word, similar to tagging in social media. Any number of words and thus filter categories can be set for each event. The filter categories are always hidden and are not displayed to site visitors.

However, the filter categories for each event are delivered via the interface. The receiving system connected via the interfaces can use these words for filtering. Specifically, for example, an event can be assigned to the start page of the system with the filter category "Start page" and another event can be assigned to area 1 with the filter category "Area 1".

Sponsors can optionally be added to the information of an event.

How can I create a new sponsor?

1. The starting point is the list of sponsors Events > Master data > Sponsor.
2. Click on the [+New] button at the top right to open the creation form.
3. Use the form to set up the sponsor and click on the Add button. See Editing sponsors for more details on the form.

Editing sponsors: What settings are available in the editor form?

The following form fields are available for editing sponsors or creating new ones.

Name (internal designation)

Display name (output on the website)

Visible
Tick the checkbox to be able to use the sponsor in events.

Logo
Upload a logo to display it for the sponsor.

Alternative text
Set an optional text for the logo.

URL
Specify a URL address to link to the logo.

Moderators
Video on Youtube

Moderators can optionally be added to the information of an event. In addition to the public description, you can also link to an external public profile.

Which events is a moderator responsible for?

1. Open the list of all moderators Events > Master data > Moderators.
2. Click on Show in the Actions column, then a new view opens.
3. All events for which the moderator is stored/responsible are listed in the To be used in section under Events.

How can a moderator manage participants?
See further documentation in the Manage participants section.

How can moderators be billed per event on an hourly basis? (Moderator services)
This is possible from two areas:

• Event data record: Event > Actions(Edit | Display | Participants) > Moderator service
• Moderator data record: Moderator > Actions(Edit | Show) > Moderator service

Then continue as follows:

1. In the contextual action bar at the top, click on the Moderator service button to open the list with the billing records for the event / for the moderator.
2. Billing data records can be created, edited and exported as an Excel table from the list view.

What content can be maintained in the billing data records? (moderator services)
Event (automatically assigned via event data record)
Moderator (automatically assigned via moderator data record)
Hours worked
Hours to be worked
Hourly wage
Note

How can moderator services be exported as an Excel spreadsheet?
To export all moderator services, click on the Export dropdown button at the bottom right (under the last moderator service per page) and select the desired file format. The download will then begin.

To export selected moderator services, filter the list and click on "Export". The entries are listed according to the sort order you have set. The list can be filtered by moderators and events.

These file formats are available for export: CSV, XLSX(Excel).

What authorisations are available for moderator services?
Master data > Moderator service Editor Authorises the user to edit and manage the moderators' service data.
Master data > Moderator service Viewer Authorises the user to view the moderators' service data. Included in Master data > Moderator performance editor.

Existing files are available for download when moderators are displayed

How are contact persons managed?
It is possible to store contact persons at an event. These are used to store contact information so that participants have a contact person for queries.
In Campus Events in the Master data > Contact persons area, individual data records can be created for this purpose, with each data record corresponding to a contact person.

The following data can be maintained in the form itself, whereby data marked with * is mandatory:

• Title
• First name*
• Surname*
• Position
• Department
• Institution
• Telephone number
• E-mail address*

The "Visible" field defines whether the contact person can be selected at an event. If the box is ticked, the contact person's data record can be selected and assigned to an event. The stored data is then displayed at the event on the website.

Click "Save" or "Save & close" to save the changes and close the editing interface if necessary. The "Delete" button irrevocably deletes the data record.

A description in the form of a video is available on our YouTube page: Video on YouTube

Which events is a contact person responsible for?
To view which events a contact person is responsible for, the data record of the corresponding contact person must be viewed by clicking on Show in the Actions column, after which a new view opens. The events for which the corresponding contact person is entered are listed under Events.