Participant details

Overview

This area is used to create and manage input fields for participant details for an event. In Campus Events, attendee information refers to the data entered by the respective attendee during the registration process for an event. It is often desirable and necessary for participants to enter certain details when registering for an event. Participant details can be used to add any number of input fields to the event registration process. This additional information from participants during registration or editing (e.g. free text, selection options or file uploads) can then be queried during the registration process. Here you can decide whether the respective participant information is optional or mandatory.

The following participant details are predefined and required for every event:

• Salutation
• First name
• Surname
• E-mail (mandatory field)

Name: Enter the name of the field here (e.g. "Nutritional specialities" or "Comment"). This will be displayed to participants during the registration process for the event under the specified name in the form.

Active: Activ ates or deactivates the field. Only active fields are displayed during participant registration.

Select field type: The Type area is used to define how the participant makes the entry:

• Input field
  → For short, one-line texts (participants enter individual words and a short sentence here)
• Text field
  → For longer free text (e.g. comments (continuous text))
• Selection
  → Select an option from a list (e.g. T-shirt size). The selection elements can be sorted using drag-and-drop.
• Checkbox
  → Yes/no selection (e.g. "I need a certificate of attendance")
• Multiple selection
  → Selection of several options (e.g. areas of interest). If a multiple choice participant entry is required as a mandatory field in the event form, at least one selection must be made when registering for the event. If, on the other hand, it should not be possible to select anything in the multiple selection, the participant information must be configured as optional by not ticking the mandatory field in the event form. The selection elements can be sorted using drag-and-drop.
• File upload
  → Upload files (e.g. certificates or documents)

Description: An explanatory text can be stored in this field.

This is displayed to the participant and serves as:

• Assistance with input
• Explanation of the purpose of the field
• Additional information (e.g. notes on permitted file formats)

Example

A "Special dietary requirements" field of the text field type is created for an event. Participants can enter individual information here (e.g. vegetarian, allergies).

Validations: Rules can be defined in this area to ensure that participant details are entered correctly and completely. Validation or input validation means that the system checks whether the data entered is correct. This involves checking whether the value entered matches the expected value, i.e. whether the input complies with the rules.

• Entries are automatically checked when they are saved as soon as a participant enters or saves their data
• The participant receives an error message if the data is invalid or missing
• The ticket order is prevented until the requirements are met

The following conditions can be set:

• Mandatory field
• Length
• E-mail address
• Regular expression
• Value range
• Iban
• Bic
• date
• file
• Image
• Url

Possible options are only available after selection from the dropdown after saving.

If you have any questions about the configuration of validations, please contact our service desk at any time.