Master data categories

What are event details?
Event details are used to add additional, predefined fields to the event description. This makes the description and organisation of an event more structured and clearer. Defined event details appear in the event form and can be filled with information there. Depending on the settings of the respective event details, the information can be displayed in the frontend visible to all or only internally for admins in the backend.

Name (mandatory field)
The event details can be found in the event form under the name. If the event details are displayed in the description of the event in the frontend, then under the specified name.

Activated
Regardless of the visibility settings for the list view and detailed view, the display in the frontend can be controlled. The event details can only be displayed in the frontend if "Activated" is selected. If "Activated" is not selected, the event details are only visible in the backend in the event form for admins.

Visible in list view / event list
If an event contains event details and is published on an event list, for example on the Campus Events homepage, the event details are also listed in the list view (short description).

Visible in detailed view
If an event contains event details, the event details are also listed in the detailed view of the event (description).

Field type (mandatory field)
The field type defines the input elements of the event details in the event form:

• Input field: A field for free text input. Any characters or words can be entered here (e.g. names, descriptions or comments)
• Text field: A field in which more than one line is available for free text input
• Selection: Several values can be stored for selection in a selection field. A value can be selected during use
• Checkbox : A selection field that can be activated or deactivated by clicking on it. An activated checkbox is usually marked with a tick
  Several checkboxes can be selected independently of each other, so that several options are possible at the same time
• Multiple selection: A field in which several options can be selected at the same time

Which user groups are relevant?
Master data > Event details editor Authorises the user to edit master data records "Event details".

What are event lists?

Event lists can be used to group published events depending on the context. Such specific event lists can be shared via a unique link. If such a link to an event list is called up, only the events that have been entered on this event list are displayed. The Campus Events start page can be used as a standard event list. Each client has the option of publishing their events here.

Editing the event list

Name
Event lists can be differentiated by a sensibly chosen name.

Preselected (checkbox)
The "Preselected" option affects the creation of new events.

• "Preselected": In the event form in the "Classification" area, the event list is preselected when new events are created.
• "Pre-selected" deactivated: The event list is available when creating new events in the event form, but must be explicitly selected (default setting).

Allow additional use after approval (checkbox)
If the checkbox is activated, all other clients in Campus Events can request approval of the event list for individual events in order to display their event on this event list. A request for the release of an event list is made within the event form, under Classification > Event lists > Releases. After the request for approval, an administrator from the client to whom the event list belongs can accept or reject the approval under Approvals > For event lists.

Inform about pending approvals

xyz

This function requires the "Approval administrator" authorisation

What are event locations?

An event location is displayed in the list view of events. A clickable link to Google Maps is automatically generated if a valid address or a valid longitude/latitude has been entered.

Description (mandatory field)
A description of the location. This is visible in the event description in the frontend.

Name (list view)
In contrast to the name of the location, an alternative name can be entered here for the display of the event in the list view in the frontend. If no name is specified, the top name is displayed.

Internal note
This note is only displayed in the backend.

What are event categories?
Categories are used to provide a general description of an event and make it easier to find. Examples are webinar, conference or lecture. In the detailed view of an event, the specified categories that apply to the event are listed. You can filter by category in the event search on the Campus Events homepage.

What are participant list templates?
Participant list templates for creating participant and signature lists are created once and can then be reused as often as required.

Name (mandatory field): Enter a unique and meaningful name for the participant list template here

Page orientation (mandatory field): Select the desired page orientation for the document:

• Portrait: vertical orientation (higher than wide)
• Landscape format: horizontal orientation (wider than high)

Columns

In this area, you define which fields are displayed in the document and how wide the individual columns are.

Field
Select the desired data field to be displayed as a column (e.g. title, first name, surname, email).

Relative column width
Specify how wide the respective column is displayed in relation to the other columns. Higher values lead to wider columns. The column width determines the distribution of space within the row.