At the end of an order process, invoices are generated for the items in the shopping basket. Important details are defined by the seller and displayed on the invoice.
Add new seller
- Open Campus Events Administration.
- Open the ordering system in the sidebar.
- Click on Seller.
- Click on New at the top right.
- Fill inthe new vendor form and click on Add.
| Title | Description |
|---|---|
| Client | If your account is authorised to edit multiple clients, please ensure that you assign the seller data record to the correct client. |
| Description | The name of the payment method is shown on the invoice. |
| Address | The seller's address is shown at the top left of the invoice. |
| Invoice: Footer | Additional details can be entered which are shown in the footer of the invoice. |
| Cancellation invoice: Footer | Additional details can be entered which are shown in the footer of the cancellation invoice. |
| Payment/credit note: Footer | Define footer for payment/credit memo. |
| Description Original invoice number on PDF | Define your own description. |
| Invoice template | The invoice template is the background of the generated PDF document. |
| Name of original invoice number on PDF | Standard designation: "Invoice reference", for cancellation invoices. |
| Invoice number scheme | Placeholder: {YYYY} and {NNNNNN} |
| Invoice number scheme (credit note/cancellation) | Placeholder: {YYYY}, {NNNNN} and {INVOICE-NR} (original invoice number). |
| Invoice template | Upload an invoice template in PDF format to emphasise the design of the invoices. The invoice template can contain a logo, for example, but also any text content. The invoice template therefore serves as the background for the invoice. |
| Document number scheme (payment) | |
| Document number scheme (credit note) | |
| Account information of the seller | Define the seller's account information in the seller's account information section. This is also used to create QR codes for banking apps on invoice. The generation of QR codes on invoices is configured and determined by the selected payment method, see Display QR code for SEPA bank transfer on invoice under Payment method. |
Invoice number scheme
{YYYY} - Is the consecutive number for the year.
{NNNNNN} - A consecutive number. The number of N variables in the placeholder {NNNNNN} determines the digit number of the sequential number.
Each invoice is assigned a unique consecutive invoice number. Campus Events ensures that no invoice number can be assigned twice. The invoice number can be designed using an invoice number scheme. The invoice number scheme creates a number range/number range.
The invoice number must therefore follow a certain system, which is given by the consecutive numbering using the placeholders {YYYY} and {NNN}.
The following is an example invoice number scheme. Each invoice number is unique.
Can I delete an invoice number scheme?
If an invoice number scheme is deleted and used again later, Campus Events ensures the continuity and uniqueness of the invoice number.
Can I customise an invoice number scheme?
For example, the invoice number scheme BA-{YYYY}-{NN} exists for a seller, whereby the last invoice number according to this scheme was BA-2022-42. If the invoice number scheme is changed to BA7-{YYYYY}-{NN} and this invoice number scheme has not been used before, the next invoice number starts at BA7-{2022}-{01}