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Invoices in Campus Events

Invoices are listed in Campus Events under Ordering system > Invoices. The invoices are sorted by date (by default, they are sorted in descending order from the newest to the oldest date). All invoices belonging to the client can be managed from this view.

Filter / search invoices

  1. Click on Filter at the top right.
  2. Select one or more of the available filter options(Created on, Order number, Invoice number).
  3. Specify what you want to filter for in the filter form.
  4. Click on Filter at the top right to apply the filter.

Display a summary of an invoice

The summary contains the sections and the associated information Order and Payment summarised at a glance.

  1. Click on Show in the Actions column section.
  2. A page with the invoice summary opens.

Show details of an order

The same view opens as when you go to Ordering system > Invoices > Actions > Display.

  1. Show summary of an invoice
  2. Click on the order number in the Order section.

Alternatively:

  1. Ordering system > Invoices
  2. Click on the desired order number in the Order column.

Mark invoice as paid

The payment status can be changed by setting the Paid flag to yes in the Paid column for the specific invoice.

Show invoice

  1. Click on Show invoice in the Actions column section.
  2. The last generated invoice is displayed in PDF format.

Send invoice again

  1. In the Actions column section, click on Resend invoice.
  2. Compose e-mail message. The invoice as a PDF is automatically attached to the message.
  3. Click on the Resend invoice button.

Delete invoice / adjust customer details

Attention

If the invoice has already been printed or sent, processing is only permitted according to the GoBD guidelines if you still have access to the invoice. This means that it has not yet been delivered but is in the process of being delivered. However, if this is the case, you must cancel this invoice and create a new invoice in order to behave correctly.

NOTE:

After deleting the invoice, you can edit the customer details. The changed details are updated by displaying the invoice again or resending the invoice.

  1. The starting point is List of invoices Order system > Invoices.
  2. Click on Delete invoice in the Actions column section.
  3. The customer details associated with the order can now be edited.
  4. The changed details are updated by displaying the invoice again or resending the invoice.